Managing and coordinating a project is certainly not an easy task, especially when some pieces have to be separated into smaller parts for each individual of the group to take care of personally.

Blogs are rapidly turning into one of the most sought after web site additions you can have - besides a Twitter account of course!

So if you're a virtual assistant like me, and have several blogs to manage in various different applications, how do you go about making sure that all your bases are covered all of the time? The most effective way to manage this process is through an online collaboration or project management space, and there are loads out there for you to choose from. When you've got the specific one you find to be ideal for your purpose, it would be a wise decision to set up every blog you manage as a new project - or a new milestone within a project if you're running it on an individual client basis.

Then design a work flow for the post and assign people to the tasks inside the workflow, so for example:

1. Brainstorm Idea - John

2. Write post or processing - Karen

3. Edit & proofread post - Karen

4. Add graphic - Paul

5. Upload / Schedule - Teresa

6. Complete - Teresa

So, this is a general example of your workflow, and you have also assigned specific tasks to your individual team members who are to be key players in the workflow.

Write out your posts on a calendar so you can see what's happening on the upcoming month (or week, but month is more useful). This can be an aspect of your brainstorming session, so list the titles for the posts and the rest will come naturally.

Once you have done this, assign the task to the writer - this is step 2. The writer can then place the post in the project space as a collaborative document. Once the writer has finished writing the content, he can set the workflow to step 3, and an editor can tidy up the final copy by making essential changes to the identical document.

Step 4, the document is then given a suitable graphic, and if the post requires one it can be uploaded into the blog - step 5, and scheduled to go out on a certain date. At this point the task is complete, and step 6 is to close it.

Everyone knows what part they play because it's easy to understand, and the identical workflow can be used for almost every blog post on an unlimited number of projects. It is an excellent idea - unless of course you are a project manager or online business manager, to take on one of these highly trained individuals to coordinate your team and work flows for you. Whilst having different parties doing the work is one thing, overseeing every aspect of this work is often far more difficult than the individual tasks themselves.

Michelle Dale is The Managing Director of Virtual Miss Friday, an Executive Virtual Assistant who assists businesses and individuals with achieving their professional goals. Want to find out more about online business building success strategies?